Common Questions

What is included in the tour fee?

Most fees quoted include all accommodations in double occupancy, meals, and ground transportation during the tour, as well as the guide services of the tour leaders. Fees are specified in the detailed itineraries available for each tour. All fees are based on tariffs and exchange rates in effect at the time of itinerary publication, and are subject to adjustment in the event of any change in these tariffs.

Are tour departures guaranteed?

United States tours (excluding Alaska and Hawaii) are guaranteed to operate, regardless of the number of participants signed up.

If a tour is sold out, can I get on a waiting list?

If you are interested in a tour that is full, contact our office and ask that your name be added to the waitlist. No deposit is necessary. If a participant cancels, you will be contacted and offered the option to join the tour. You are under no obligation to accept the space.

Is it possible to get a single room?

If you would like a single room or if we cannot place you with a roommate, you will be charged a single supplement. This fee covers the actual additional cost of having only one person in a room as opposed to splitting the cost of that room between two persons.

Are there ever changes in tour dates or leaders?

Schedules are determined up to two years in advance. While changes in dates and/or leaders are sometimes necessary, we will do everything possible to ensure that tours operate with the leaders noted and on the dates listed. Additional leaders will be added to tours according to group size, and will be specified in detailed tour itineraries.

What do the tour fees cover?

Most fees quoted in our literature and on this Web site include all accommodations in double occupancy, meals, and ground transportation during the tour, as well as the guide services of the tour leaders. Fees are specified in the detailed itineraries available for each tour. All fees are based on tariffs and exchange rates in effect at the time of itinerary publication, and are subject to adjustment in the event of any change in these tariffs.

Is tipping included in the tour fee?

As noted in our itineraries, tipping (restaurants, porters, drivers, local guides) is included on VENT tours. However, if you feel one or both of your VENT leaders or any local guides have given you exceptional service, it is appropriate to tip. We emphasize that such tips are not expected and are entirely optional.

Is smoking permitted on tours?

Tour members are asked to refrain from smoking in vehicles and when in close quarters with the rest of the group.

How can I find out what books would be good to read for my trip?

Every tour has a downloadable itinerary which suggests good books that relate to that trip. Find book recommendations toward the end of the itineraries.

Where can I buy good birding books?

We recommend our affiliate onlinenaturemall.com.

Are VENT leaders available to speak to clubs and organizations?

Depending on their travel schedules, VENT leaders may be available to speak to birding and nature clubs and organizations. Please call the VENT office for more information.

Responsibility

Victor Emanuel Nature Tours, Inc. (VENT) and/or its Agents act only as agents for the passenger in regard to travel, whether by railroad, motorcar, motorcoach, boat, or airplane and assume no liability for injury, damage, loss, accident, delay, or irregularity which may be occasioned either by reason of defect in any vehicle or for any reason whatsoever, or through the acts or default of any company or person engaged in conveying the passenger or in carrying out the arrangements of the tour. VENT and its Agents can accept no responsibility for losses or additional expenses due to delay or changes in air or other services, sickness, weather, strike, war, quarantine, or other causes. All such losses or expenses will have to be borne by the passenger, as tour rates provide for arrangements only for the time stated. The right is reserved to substitute hotels of similar category for those indicated and to make any changes in the itinerary where deemed necessary or caused by changes in air schedules. The right is reserved to cancel any tour prior to departure, in which case full refund will constitute full settlement to the passenger. The right is reserved to substitute leaders on any tour. Where this is necessary, notification will be given to tour members. No refund will be made for any unused portion of the tour. The prices of the tours are based on tariffs and exchange rates in effect at the time of itinerary publication, and are subject to adjustment in the event of any change therein. We reserve the right to decline acceptance of, or to retain, any person as a member of any tour. Baggage is at owner’s risk entirely. The airlines concerned and their agents and affiliates are not to be held responsible for any act, omission, or event during the time passengers are not on board their aircraft. The passenger ticket in use by said airlines, when issued, shall constitute the sole contract between the airlines and the purchaser of these tickets and/or passenger. The services of any I.A.T.A.N. carrier may be used for these tours, and transportation within the United States may be provided by any member carrier of the Airline Reporting Corporation.

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